Thank you for agreeing to participate in the CBIE International Alumni Survey. We have created this toolkit to assist you and your institution in the outreach and marketing directed at your international alumni. Together, we can promote the survey and ensure a strong response rate, which enriches the validity and accuracy of the dataset.
This toolkit is organized chronologically to help you throughout the surveying period. Please note that the survey will officially open on October 15, 2025, and close on November 26, 2025. Your custom survey link will be open/active during this duration. You can customize the survey start and end date according to your institutional needs and timelines. This can be clarified in email templates, social media, and direct messaging. We invite you to edit the content as needed.
The templates below have been updated to meet our ethics requirements, established by the Community Research Ethics Office. We strongly encourage you to add your institutional branding and personalize the messages to target your international student groups as much as possible. However, please do not remove any of the information we have included in these messages. If you have any questions, please reach out to CBIE at research-recherche@cbie.ca.
Week 1 (October 15)
SUBJECT: 2025 International Alumni Survey – Share your feedback, and you can win $1,000!
Dear <Insert name>
<Insert name of your institution> and the Canadian Bureau for International Education (CBIE) is inviting you to participate in the 2025 International Alumni Survey! This survey is being conducted at institutions across Canada and gives you the opportunity to provide important feedback and suggestions about your experience post-graduation.
SURVEY LINK
Click on this link to access the survey: <Insert your customized survey link here>
PRIZES
CBIE is offering three prizes of $ 1,000. Winners will be randomly selected from the pool of respondents who complete the entire questionnaire. To enter the draw, you must complete the survey, opt into the draw and allow CBIE follow-up if you are randomly chosen as one of the winners.
<Add details about additional institutional incentives, if applicable>
SURVEY TERMS AND CONDITIONS
- This survey will take approximately 30 minutes to complete.
- Your email will be entered into the draw if you complete the survey.
- You can save your progress and exit/return at any time up until the survey closing date.
- By agreeing to continue, you are giving your consent to participate in this research and agree that your anonymized data will be retained by CBIE and may be used in future longitudinal studies.
- You may withdraw from the survey at any time by closing your browser, but data collected up to that point will be retained by CBIE.
- Should you want all your data to be permanently removed, please send your request to research-recherche@cbie.ca, before November 30, 2025. For this purpose, we need you to insert your email below so that we can retrieve your data.
- Your email will remain strictly confidential, and you will only be contacted by CBIE if your email is randomly selected in the draw to win on of the three prizes of $1,000.
- Winners will be contacted between December 8 and 18, 2025.
MENTAL HEALTH SUPPORT SERVICES
You will be asked a number of questions regarding your experience as an international student on campus and in the extended community. If, at any point during the survey, you experience any discomfort, know that resources are available from the Canadian Mental Health Association or from the mental health services offered at your institution.
<Add additional info about mental health services available at your institution, if available>
SURVEY SUPPORT
If you have any questions or concerns about how this survey is being conducted or if you experience any problems with the survey itself, please contact research-recherche@cbie.ca
THANK YOU
Thank you in advance for providing this critical feedback. Your participation will amplify the voices of international alumni and serve an important role in shaping the experiences of future international students who come to study in Canada.
This project has been reviewed and approved by the Community Research Ethics Board. If you feel you have not been treated according to the descriptions in our information, or your rights as a participant in research have been violated during this project, you may contact the Chair, Community Research Ethics Board, at: Centre for Community Based Research | Attn: Community Research Ethics Office | c/o Conrad Grebel University College | 140 Westmount Road North, Waterloo ON N2L3G5 or by email: creoadmin@communityresearchethics.com.
Week 2 (October 22)
Hi [INSERT NAME],
We invite you to participate in the 2025 International Alumni Survey. This survey is being conducted at institutions across Canada and gives you the opportunity to provide important feedback and suggestions about your post-graduation experience. Please participate in this important survey by clicking on the link below and completing the questionnaire. By completing the questionnaire, you will have the opportunity to be entered into a draw to win $1,000. The questionnaire should take about 30 minutes to complete. The last day to complete the survey is [INSERT CUSTOM DATE OR November 26, 2025].
Feel free to contact us or check out our most recent email for more details.
[ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
Week 3 (October 29)
SUBJECT: Do not miss your chance to complete the 2025 International Alumni Survey!
Dear <Insert name>
If you have not yet completed the survey, please take the time now to do so. The survey will officially close on <suggested closing date November 26, 2025.>.
Your responses are very important to help produce an accurate picture of the post-graduation experiences of international students who study in Canada. Participation in the survey is voluntary, and your feedback will remain anonymous.
If you have already completed the survey, thank you very much!
SURVEY LINK
Click on this link to access the survey: <Insert your customized survey link here>
PRIZES
CBIE is offering three prizes of $ 1,000. Winners will be randomly selected from the pool of respondents who complete the entire questionnaire. To enter the draw, you must complete the survey, opt into the draw and allow CBIE follow-up if you are randomly chosen as one of the winners.
<Add details about additional institutional incentives, if applicable>
SURVEY TERMS AND CONDITIONS
- This survey will take approximately 30 minutes to complete.
- Your email will be entered into the draw if you complete the survey.
- You can save your progress and exit/return at any time up until the survey closing date.
- By agreeing to continue, you are giving your consent to participate in this research and agree that your anonymized data will be retained by CBIE and may be used in future longitudinal studies.
- You may withdraw from the survey at any time by closing your browser, but data collected up to that point will be retained by CBIE.
- Should you want all your data to be permanently removed, please send your request to research-recherche@cbie.ca, before November 30, 2025. For this purpose, we need you to insert your email below so that we can retrieve your data.
- Your email will remain strictly confidential, and you will only be contacted by CBIE if your email is randomly selected in the draw to win on of the three prizes of $1,000.
- Winners will be contacted between December 8 and 18, 2025.
MENTAL HEALTH SUPPORT SERVICES
You will be asked a number of questions regarding your experience as an international student on campus and in the extended community. If, at any point during the survey, you experience any discomfort, know that resources are available from the Canadian Mental Health Association or from the mental health services offered at your institution.
<Add additional info about mental health services available at your institution, if available>
SURVEY SUPPORT
If you have any questions or concerns about how this survey is being conducted or if you experience any problems with the survey itself, please contact research-recherche@cbie.ca
THANK YOU
Thank you in advance for providing this critical feedback. Your participation will amplify the voices of international alumni and serve an important role in shaping the experiences of future international students who come to study in Canada.
This project has been reviewed and approved by the Community Research Ethics Board. If you feel you have not been treated according to the descriptions in our information, or your rights as a participant in research have been violated during this project, you may contact the Chair, Community Research Ethics Board, at: Centre for Community Based Research | Attn: Community Research Ethics Office | c/o Conrad Grebel University College | 140 Westmount Road North, Waterloo ON N2L3G5 or by email: creoadmin@communityresearchethics.com.
Week 4 (November 5)
Hi [INSERT NAME],
This is a friendly reminder to complete the 2025 International Alumni Survey if you have not done so already. Your responses are very important in helping us learn more about international alumni and how we can help them succeed post-graduation. If you have already completed the survey, thank you very much! By completing the survey, you can win $1,000 cash!
[ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
Week 5 (November 12)
SUBJECT: Do not miss your chance to complete the 2025 International Alumni Survey!
Dear <Insert name>
If you have not yet completed the survey, please take the time now to do so. The survey will officially close on <suggested closing date November 26, 2025.>.
Your responses are very important to help produce an accurate picture of the post-graduation experiences of international students who study in Canada. Participation in the survey is voluntary, and your feedback will remain anonymous.
If you have already completed the survey, thank you very much!
SURVEY LINK
Click on this link to access the survey: <Insert your customized survey link here>
PRIZES
CBIE is offering three prizes of $ 1,000. Winners will be randomly selected from the pool of respondents who complete the entire questionnaire. To enter the draw, you must complete the survey, opt into the draw and allow CBIE follow-up if you are randomly chosen as one of the winners.
<Add details about additional institutional incentives, if applicable>
SURVEY TERMS AND CONDITIONS
- This survey will take approximately 30 minutes to complete.
- Your email will be entered into the draw if you complete the survey.
- You can save your progress and exit/return at any time up until the survey closing date.
- By agreeing to continue, you are giving your consent to participate in this research and agree that your anonymized data will be retained by CBIE and may be used in future longitudinal studies.
- You may withdraw from the survey at any time by closing your browser, but data collected up to that point will be retained by CBIE.
- Should you want all your data to be permanently removed, please send your request to research-recherche@cbie.ca, before November 30, 2025. For this purpose, we need you to insert your email below so that we can retrieve your data.
- Your email will remain strictly confidential, and you will only be contacted by CBIE if your email is randomly selected in the draw to win on of the three prizes of $1,000.
- Winners will be contacted between December 8 and 18, 2025.
MENTAL HEALTH SUPPORT SERVICES
You will be asked a number of questions regarding your experience as an international student on campus and in the extended community. If, at any point during the survey, you experience any discomfort, know that resources are available from the Canadian Mental Health Association or from the mental health services offered at your institution.
<Add additional info about mental health services available at your institution, if available>
SURVEY SUPPORT
If you have any questions or concerns about how this survey is being conducted or if you experience any problems with the survey itself, please contact research-recherche@cbie.ca
THANK YOU
Thank you in advance for providing this critical feedback. Your participation will amplify the voices of international alumni and serve an important role in shaping the experiences of future international students who come to study in Canada.
This project has been reviewed and approved by the Community Research Ethics Board. If you feel you have not been treated according to the descriptions in our information, or your rights as a participant in research have been violated during this project, you may contact the Chair, Community Research Ethics Board, at: Centre for Community Based Research | Attn: Community Research Ethics Office | c/o Conrad Grebel University College | 140 Westmount Road North, Waterloo ON N2L3G5 or by email: creoadmin@communityresearchethics.com.
Week 6 (November 19)
Want to know how you could potentially win $1000? It’s easy – complete the #survey and share your thoughts on your post-graduation experience. Get your voice heard now and help shape the future of the international student and alumni experience in Canada! #intled #Canada [ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
Want to know how you could potentially win $1000? It’s easy – complete the #survey and share your thoughts on your post-graduation experience. Get your voice heard now and help shape the future of the international student and alumni experience in Canada! #intled #Canada [ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
Hi [INSERT NAME],
Don’t miss your chance to complete the International Alumni Survey. Participation is voluntary, and your feedback remains anonymous. Remember, CBIE is offering three prizes of $ 1,000. Winners will be randomly selected from the pool of respondents who complete the questionnaire. To be eligible, you must complete the survey and agree to take part in the draw.
The deadline to complete the survey is [INSERT CUSTOM DATE OR November 26, 2025]
[ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
Week 7 (November 24)
Hurry! Last chance to complete our survey before the end of the day, November 26th! Your feedback could help shape the future of the international student and alumni who study in Canada. Act fast and take the survey now! #internationalalumni #Canada #studentvoice [ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
Hurry! Last chance to complete our survey before the end of the day, November 26th! Your feedback could help shape the future of the international student and alumni who study in Canada. Act fast and take the survey now! #internationalalumni #Canada #studentvoice [ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
Last day to complete the survey (November 26)
SUBJECT: Do not miss your chance to complete the 2025 International Alumni Survey!
Dear <Insert name>
The 2025 International Alumni Survey will close on <suggested closing date November 26, 2025>! Do not miss your chance to give your feedback regarding your student experience in Canada and for your chance to win $1,000.
If you have already completed the survey, thank you!
SURVEY LINK
Click on this link to access the survey: <Insert your customized survey link here>
PRIZES
CBIE is offering three prizes of $ 1,000. Winners will be randomly selected from the pool of respondents who complete the entire questionnaire. To enter the draw, you must complete the survey, opt into the draw and allow CBIE follow-up if you are randomly chosen as one of the winners.
<Add details about additional institutional incentives, if applicable>
SURVEY TERMS AND CONDITIONS
- This survey will take approximately 30 minutes to complete.
- Your email will be entered into the draw if you complete the survey.
- You can save your progress and exit/return at any time up until the survey closing date.
- By agreeing to continue, you are giving your consent to participate in this research and agree that your anonymized data will be retained by CBIE and may be used in future longitudinal studies.
- You may withdraw from the survey at any time by closing your browser, but data collected up to that point will be retained by CBIE.
- Should you want all your data to be permanently removed, please send your request to research-recherche@cbie.ca, before November 30, 2025. For this purpose, we need you to insert your email below so that we can retrieve your data.
- Your email will remain strictly confidential, and you will only be contacted by CBIE if your email is randomly selected in the draw to win on of the three prizes of $1,000.
- Winners will be contacted between December 8 and 18, 2025.
MENTAL HEALTH SUPPORT SERVICES
You will be asked a number of questions regarding your experience as an international student on campus and in the extended community. If, at any point during the survey, you experience any discomfort, know that resources are available from the Canadian Mental Health Association or from the mental health services offered at your institution.
<Add additional info about mental health services available at your institution, if available>
SURVEY SUPPORT
If you have any questions or concerns about how this survey is being conducted or if you experience any problems with the survey itself, please contact research-recherche@cbie.ca
THANK YOU
Thank you in advance for providing this critical feedback. Your participation will amplify the voices of international alumni and serve an important role in shaping the experiences of future international students who come to study in Canada.
This project has been reviewed and approved by the Community Research Ethics Board. If you feel you have not been treated according to the descriptions in our information, or your rights as a participant in research have been violated during this project, you may contact the Chair, Community Research Ethics Board, at: Centre for Community Based Research | Attn: Community Research Ethics Office | c/o Conrad Grebel University College | 140 Westmount Road North, Waterloo ON N2L3G5 or by email: creoadmin@communityresearchethics.com.
Hi [INSERT NAME],
Last chance to share your feedback on your post-graduation experience as a international student who studied in Canada. Complete the survey before the end of the day, November 26!
[ADD YOUR INSTITUTION’S CUSTOMIZED LINK HERE]
