This research would not be possible without the cooperation and assistance of the institutions that are participating in the survey. This section provides detailed information about the survey methodology including ethical review, sampling, email distribution, prizes and timelines.

Ethical Review


CBIE has submitted an application to the Community Research Ethics Office (CREO), a Research Ethics Board (REB) that services Canadian not-for-profit organizations, governments, independent consultants, community organizations, community researchers, and others that want to maximize the ethical conduct of their research. CREO’s work aligns with the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2, 2018). Once CBIE’s statement of ethics approval is obtained from CREO for the International Student Survey, it will be circulated to participating institutions to be used as additional information for internal ethics review processes.

Participating Institutions

Many institutions have research ethics boards (REB) that assess research involving human subjects. REBs ensure compliance with ethical standards and protect the dignity, rights and welfare of research participants. Review your institution’s ethics approval procedure. If an internal ethical review is required to complete this project at your institution, in addition to CBIE’s ethics approval obtained from CREO, we highly recommend beginning this process as soon as possible to ensure the survey can be launched at the beginning of October 2023.

CBIE offers assistance to institutions in meeting their ethical requirements. Information to complete your request for ethical review and all the supporting documents are available from the “Supporting Documents” navigation button above. Please note that the password to access this information will be provided by CBIE once the participation agreement has been submitted.

Connecting with Students

CBIE provides institutions with a generic link to the survey. Participating institutions will be responsible for promoting the survey to their students and graduates. Templates for emails and social media posts, as well as a suggested timeline for communications, will be provided.

Institutions can use their preferred version of the email survey invitation that will be sent to students. The email content should appear exactly as your institution wishes it to, including any logos and electronic signatures. These features may help students to understand that the survey is genuine; however, some students’ email programs may not display embedded graphics, rich text formatting, or HTML formatting properly. Institutions are responsible for ensuring that the emails are formatted so that they will pass the spam filters of your institution.


To encourage students to participate in the survey, CBIE is offering three prizes of $ 1,000.  Winners will be randomly selected from the pool of students who complete the survey. To be eligible, students must complete the survey, agree to participate in the draw and give permission to CBIE to contact them if they are one of the winners. CBIE will communicate directly with the winners via email to award the prizes. Winners will be contacted via email after January 26 and no later than February 23, 2024. If students agree to share the news with their institution, we will do so via our contact at your institution.  If students agree to share the news with their institution, we will do so via our contact at your institution.      

Institutions can further incentivize the survey specifically for their respective student population.  In this instance, institutions will need to notify their students accordingly, select the winners and coordinate the prize logistics. Each student who completes the survey will receive a confirmation email that can be used as proof of having completed the survey (i.e. students can forward it to a specific inbox at the institution). 

Secure Data

CBIE uses the professional Alchemer business account to collect participant data. The web-based method is designed to accommodate a large sample.

Alchemer offers Secure Sockets Layer (SSL) encryption, which works through a cryptographic system to ensure a secure connection between the client (student) and the server (where the responses are saved). SSL is commonly used for online banking sites to transmit secured information. A link with SSL encryption shows the ‘s’ in the ‘HTTP’ address.

Finally, Alchemer is compliant with Canadian privacy (all data resides on Canadian servers) and accessibility standards (W3C).